Trios Compliance: Managing Compliance... Keeping you Safe

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Compliance

Legislation

Trios Compliance

Overview

Legislation and its complexities can be a minefield for any unprepared business, and understanding the requirements and implications can be daunting.

In any organisation, safety is the responsibility of the Duty Holder. That could be the owner, a director, or the facilities manager. A Duty Holder’s responsibility is to “comply with the Regulations in so far as it relates to matters within his control.” Duty Holders are deemed to have the resources and the authority necessary to provide a safety management system and can be held legally accountable following an offence. It is essential for Duty Holders to discharge their responsibilities effectively. However, not only the Duty Holder has a role to play in safety but by delegation the wider team.

Here at Trios we aim to remove the headache and help support the decision makers at your business, be it you or your facilities team. Using our tried and tested management schemes, and applying our systems to the legislation detailed below, ensures you’re not only kept safe and compliant, but also have a property services partner that wants to inject value into your company.

We follow, engage and connect ourselves with the best partners to ensure that you have all the property support you need, from one trusted source. We want you to feel comfortable and let your properties work for and with you and not against you; so you can make the best use of your business time.

ACoP L8 Legionella Legislation

The Health and Safety Commission's publication in 2001 of 'The Control of Legionella bacteria in Water Systems – Approved Code of Practice and Guidance' ('L8') applies to all premises covered by the Health & Safety at Work Act 1974.

'L8' stipulates that the control of Legionella be clearly managed by identifiable personnel. It is the legal responsibility of the 'owner' of the premises (i.e. the 'duty holder') to appoint a person (known as the 'Nominated Responsible Person') to manage and co-ordinate the Legionella Control Programme for a particular premises or system(s).

The 'Approved Code of Practice' sets out the principles of Legionella colonisation of water systems and the subsequent dissemination of the bacteria into the atmosphere by the formation of aerosols which can be inhaled; with 'susceptible individuals' thereby succumbing to the disease. The Approved Code of practice also recommends specific management procedures which may be summarised as: 'to conduct a Legionella Risk Assessment (by a competent person) on all water systems in the premises; and to thereafter implement the remedial measures and routine precautions recommended by the risk assessor.

High on the list of required precautions is the need for meticulous record-keeping, showing the responses to any deviations from the designated standards; also the need for appropriate training (by suitably-accredited training organisations) of all personnel involved in the designated 'Legionella control chain'. Please see the link below for further information, or email us at complianceteam@trisogroup.co.uk

www.hse.gov.uk/legionnaires/

FGAS

From 4 July 2009 it became a legal requirement for all businesses that install, maintain or service stationary refrigeration, air-conditioning and/or heat pump equipment containing or designed to contain F-Gas refrigerants to obtain an F-Gas Company Certificate. The Environment Agency have now taken control of F Gas Regulation enforcement, and are pro-actively checking business compliance. Trios Group works closely with the EA to ensure better compliance and more effective enforcement.

If you have Air Conditioning in your office, shop or work area, it’s very likely that you require an FGAS certificate. Call or email us to let us guide you through the legislation – we will take you through the steps required to ensure that you are compliant and safe. Please see the attached links to see why and who needs to be registered through Refcom, or find further information on the government website below detailing if you’re affected - and how Trios can be your partner to guide you through the legislation.

www.refcom.org.uk/f-gas
www.gov.uk/managing-fluorinated-gases-and-ozone-depleting-substances

Electricity at Work Regulations 1989

Maintaining a compliant electrical testing programme ensures that you fulfil your obligations under the Electricity at Work Regulations 1989. It ensures that your employees, the public and your business are kept safe and fully functional.

Electricity is a major hazard - not only can it kill directly through shocks (and the majority of electric shock fatalities occur at voltages up to 240V), it can also cause fires and explosions.

These regulations aim to impose duties to limit the risks involved in using electricity at work.

Definitions of terms included within the Regulations: ‘Electrical equipment’ includes anything used, intended to be used or installed for use, to generate, provide, transmit, transform, rectify, convert, conduct, distribute, control, store, measure or use electrical energy. This definition is extremely wide and includes everything from very high voltage overhead supply cables to battery-powered equipment. ‘System’ covers all and any electrical equipment which is, or may be, connected to an electrical energy source, and includes that source. ‘Danger’ means risk of injury. ‘Injury’ covers death or personal injury from electric shock, electric burn, electrical explosion or arcing, or from fire or explosion initiated by electrical energy, where any such death or injury is associated with the generation, provision, transmission, transformation, rectification, conversion, conduction, distribution, control, storage, measurement or use of electrical energy.

Who has responsibilities?

Regulation 3 places duties on:

  • Employers, employees and the self-employed - to comply with the regulations as far as matters are under their control
  • Employees -to co-operate with their employer You have the responsibility to ensure your staff, customers or anyone on your property is safe!

Let Trios Compliance manage and control this to ensure your time is spent on your business and let us use our systems and skills to give you the peace of mind you need to work at your best.

www.legislation.gov.uk/uksi/1989/635/contents/made

The Fire Reform Act 2005

The Regulatory Reform (Fire Safety) Order 2005 is fire safety legislation relating to non-domestic premises. It applies to virtually all premises except people’s private homes, including individual flats in a block or house, excluding the common areas. It states that any responsible person who has some level of control in premises must take reasonable steps to reduce the risk from fire and make sure people can escape safely if there is a fire. Examples of premises to which the Fire Safety Order applies are: premises providing sleeping accommodation; education; healthcare; public assembly and recreation; shared areas of multi-occupied households.

The Regulatory Reform (Fire Safety) Order 2005 is enforced by your local fire authority who can provide practical advice or, if the risk is serious, a formal notice. Except in the most serious cases, the fire authority will work with you to achieve a satisfactory level of fire safety.

We have the expertise to ensure you are covered and not left at risk, from training your staff to do routine alarm system tests to installing full detection and prevention systems to ensure you are safe and compliant.

www.gov.uk/government/publications/